You can add colors to your labels to organize them better Another feature you’d love is the ability to add colors to Labels. They are like tags you can add to emails you send or receive. The great thing is that you can add more than one Label to an email. Labels are a great way to organize Gmail. Gmail is a Label-based system. Inbox, Trash, Drafts-are technically Labels. Always remove the ones which do not receive many emails. Pay careful attention here: If you disable a tab, its messages will appear in the Primary tab. Select tabs you want to enable or disable.From the dropdown menu, click Configure Inbox.The only tab you cannot disable is the Primary tab. You can disable the ones you do not use much. You don’t have to have all the five tabs inside Gmail. It has worked wonders for me in terms of keeping away emails I don’t want to deal with right away. This is one of those Gmail organization tips I can vouch for. Click the dropdown next to the inbox type.Īn example of how you can organize your emails by relevance.Head to your settings (the gear icon at the top).Gmail gives you five options to organize your inbox.
Reply to emails faster with Canned Responsesĭo you really need all the new emails right at the top of your inbox? I am sure you don’t read all of them right away.Ī great way to keep your inbox organized is to put the relevant emails at the top, such as the ones that are marked important or starred. Use Gmail’s Smart Reply and Smart Compose options Set up desktop notifications for new emails Experiment with Gmail Advanced (you’d love Multiple Inboxes)
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Archive emails you do not need in the near future Stop writing emails for internal conversations Automate emails to be assigned to your team (without forwarding)
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This post will tell you how to organize your Gmail inbox such that it’s more of a productivity and collaboration tool and not a distraction. When you cannot escape altogether but still want your peace of mind, becoming more organized is the best way out. You spend hours sifting through emails, determining what to do with them, and actually dealing with them eventually - you basically end up spending a lot more time in your inbox than you had initially planned. And it’s not very easy to ignore that unread pop-up. The ugly truth is: people will keep reaching out to you whether you like it or not.
Every time you stop what you’re doing to check your email, it takes about 23 minutes to get your focus back. At $142K (average salary of Bay Area tech worker), we pay employees $47K per year to manage their inboxes! Discover how to delight your customers Try Hiver FreeĪn average employee spends 1/3rd of their office time on emails.
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